We can kit out and make fully functional your project environment in 1 to 6 weeks depending upon size and complexity of the engagement. During the full project lifecycle, your project management team will perform a full range of administration and support services to support the project. These services will help the project move through the planning, execution and closure phases with a minimum of detours and ensure that you reach your destination successfully.

Project management teams complete the following services for the wider project team:

Team SupportTeam Support

  • Assist the project manager with recruiting new staff
  • Support and advise all staff, resolve staff issues and provide staff training
  • Pay staff in accordance with their contracts and administered staff leave

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Document Control and FilingDocument Control and Filing

  • Keep a central library of all project documents: reports, job descriptions, correspondence, standards, processes, registers, forms and templates
  • Implement an indexing method for easy access to project documentation as needed

AdministrationAdministration

  • Provide administration services: travel bookings, room bookings, photocopying, secretarial, mail and correspondence, etc.
  • Purchase/Lease office equipment and materials as needed

Adminstration

Time Management

time26Time Management

  • Monitor project progress by measuring time and effort spent against time and effort budgeted
  • Keep the project plan up-to-date and identify any delivery date slippage
  • Keep the timesheet register up-to-date at all times

Cost ManagementCost Management

  • Monitor project progress by measuring budget spend vs. forecast
  • Keep the project plan up-to-date and identify any overspending
  • Keep the expense register up-to-date at all times

Cost Mangement

Quality Mangement

Quality ManagementQuality Management

  • Perform quality assurance to improve the odds of delivering quality
  • Perform quality control to measure the actual quality of the deliverables
  • Keep the quality register up-to-date at all times

Change ManagementChange Management

  • Receive change requests and manage the change approval process
  • Schedule change requests and measure the impact of changes implemented
  • Keep the change register up-to-date at all times

Change

Risk Management

Risk ManagementRisk Management

  • Receive risk forms and manage the risk review process
  • Schedule actions to mitigate risks and measure the impact of such actions
  • Keep the risk register up-to-date at all times

Issue ManagementIssue Management

  • Receive issue forms and manage the issue review process
  • Schedule actions to resolve issues and measure the impact of such actions
  • Keep the issue register up-to-date at all times

Issue Management

Procurement Management

Procurement ManagementProcurement Management

  • Implement a comprehensive document review and control process
  • Issue purchase orders for the procurement of goods and services from suppliers
  • Receive and accept procurement items from suppliers
  • Keep the procurement register up-to-date at all times
  • Make payments to suppliers for goods and services delivered
  • Manage the overall performance of suppliers to ensure that they fulfilled their responsibilities as contracted

Customer Acceptance ManagementCustomer Acceptance Management

  • Initiate acceptance reviews as scheduled in the acceptance plan
  • Document the results of each review by completing acceptance forms
  • Obtain final customer acceptance for each deliverable produced
  • Keep the acceptance register up-to-date at all times

Customer Acceptance Management

Team Communication

Team Communications ManagementCommunications Management

  • Undertake the communications tasks and events as listed in the communications plan
  • Create and release regular project status reports
  • Distribute press releases and manage public relations
  • Keep the communications register up-to-date at all times

Phase ReviewsPhase Reviews

  • Identify the point in time when a phase review must be undertaken
  • Organize the phase review and record the results on a phase review form

Phase Review

Closure Review

Closure ReviewClosure Review

  • Organize the completion of a post implementation review after project closure
  • Communicate the results of the review to the appropriate project stakeholders